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Aniwa Gathering Food Vendor Agreement (2025)
This Food Vendor Agreement ("Agreement") is entered into between Aniwa Gathering LLC ("Organizer" or "Event") and you, the participating Food Vendor ("Vendor"). By submitting payment for food vendor space at the 2025 Aniwa Gathering, you agree to the following terms and conditions. This Agreement becomes legally binding upon payment.
1. Vendor Responsibilities
Vendor is responsible for the full setup, safe food handling, service, maintenance, and takedown of their booth at the designated location and times.
Booth space may not be assigned, shared, or sublet without prior written approval from the Organizer.
Vendor must operate in a clean, respectful, and community-aligned manner, honoring the sacred nature of the event.
Vendors must provide two fire extinguishers and a bucket of water at all times. No live flames or open fires are allowed.
2. Food Regulations & Prohibited Items
All food and beverage operations must comply with applicable health codes and safety regulations. Vendor is responsible for obtaining any necessary permits, certifications, or licenses.
The following are strictly prohibited from being sold, gifted, or served:
Illegal drugs or controlled substances
Hapé (rapé), mushrooms, ayahuasca, peyote, or other psychoactive/entheogenic plant medicines
Alcohol, tobacco, or vape products
Firearms, weapons, or unsafe tools
Any food or item that may be deemed unsafe, exploitative, or culturally inappropriate by the Organizer
Absolutely no psychedelic substances are permitted in any food or beverage.
3. Insurance & Liability
Vendor assumes full responsibility for their participation and operations during the Event and, to the fullest extent allowed by law, agrees to release and hold harmless Aniwa Gathering LLC, its partners, affiliates, landowners, and agents from any claims or liabilities, including injury, illness, or property damage, except where caused by gross negligence.
Vendor is required to provide proof of general liability insurance naming “Aniwa Gathering LLC” as an additional insured. This must be submitted by May 20, 2025. Vendors will not be permitted to set up without this document.
4. Fees, Cancellations & Force Majeure
All food vendor payments are non-refundable, including in the event of weather disruptions, illness, travel challenges, or personal emergencies.
If the Event is canceled due to a Force Majeure Event (e.g., acts of God, natural disaster, government shutdowns), the Organizer may, at its sole discretion, offer a refund or credit toward a future gathering. Vendor waives any claim for lost profits or damages related to such cancellations or changes.
5. Conduct & Community Standards
Vendor agrees to uphold inclusive, respectful, and culturally aware conduct throughout the event.
Discrimination, hate speech, cultural appropriation, or disrespect of community values may result in immediate removal from the site without refund.
No amplified sound, music systems, or microphones are permitted without prior written consent.
No live flames or candles are allowed at any time.
6. Media Release
By participating as a vendor at the event, the undersigned grants Aniwa Gathering LLC and its affiliates, successors, licensees, and assigns the irrevocable right and permission to capture, use, reproduce, distribute, and publish photographs, video recordings, audio recordings, and any other forms of media that include the vendor’s image, likeness, voice, name, business name, and/or products, taken or recorded during the event. These materials may be used in any and all media formats now known or hereafter developed, for promotional, advertising, archival, or any other lawful purpose without compensation or further approval.
7. Agreement Acknowledgment
By submitting payment, the Vendor confirms they have read, understood, and agree to all terms listed above. This Agreement shall be governed by the laws of the State of California and becomes effective immediately upon purchase.